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How a company’s board members grant mandates jointly

Members of the company’s board of directors can grant their organisation’s mandates together if it is not possible to grant them alone. First, see who can grant the organisation’s mandates alone.

The mandates are granted in the same manner as in the granting of mandates alone but the mandates must be validated jointly. Instructions for granting mandates alone

The mandates can be validated as follows: 

  • jointly by all board members (statutory representation)
  • depending on the method of representation entered in the Trade Register, for example, jointly by the board chair and a board member, jointly by two board members, or jointly by a board member and an authorised person (representation in accordance with the signature rule).

The board chair or any of the board members can initiate the granting of mandates by selecting Company’s mandates as the service role. 

  1. The initiator provides the mandate details in e-Authorizations. The initiator can also add themselves as an assignee. 
  2. The initiator selects the other validators, or all board members are automatically added as validators. Note that board members without a Finnish personal identity code cannot validate mandates.
  3. The initiator validates the mandates on their part when providing the mandate details.
  4. After this, the other validators can see a notification of the mandates to be validated when they identify themselves into e-Authorizations and select Company’s mandates as the service role and the company acting as the assignor. 
  5. All validators must validate the mandates on their part before they take effect. Mandates that have not yet been validated will be displayed in e-Authorizations for a period of six months after which they will be removed.

On the To be validated by you page, the validators can also see the mandates waiting for their validation. On the To be validated by others page, the initiator and the other validators can see the mandates waiting to be validated by others. When you click the name of the party, you can see the party’s mandates waiting to be validated and you can follow the validation of individual mandates by opening the mandate theme in question.

Please note that

  • the initiator should notify the other validators of a pending mandate, as other validators will only receive a notification of the pending mandate if they have activated Messages
  • the mandates to be validated jointly are only visible in e-Authorizations if the company has mandates pending validation by numerous persons with a right to represent.

Updated: 8/12/2022