How a representative of an organisation grants mandates alone

In Suomi.fi e-Authorizations, an organisation’s mandates can be granted alone by individuals who have a registered right to represent the organisation alone or who have been granted a mandate in Suomi.fi e-Authorizations that includes the right to create a mandate or a representative’s right to grant a mandate. Read more about who can grant mandates for an organisation alone

When you want to grant an organisation’s mandates in Suomi.fi e-Authorizations, do as follows:

Identify yourself into Suomi.fi e-AuthorizationsOpens in a new window..
Select Company’s mandates as the service role.
Select the organisation on whose behalf you want to grant a mandate.
Select Grant mandates.

There are five steps to granting a mandate.

Step 1: Selection of the mandate type

First select the mandate type. There are four mandate types, two related to carrying out transactions on behalf of one’s own company, association or other organisation and two related to mandates received from customers. Note that you can only grant a mandate for transactions if the assignee is a company, association or other organisation.

Acting on behalf your own company, associations, or organisation

Mandate for transactions:

Select this when you want to grant a person or an organisation a right to carry out transactions on behalf of the assignor.
For example, a company authorises an individual employee or an accounting firm to manage the company's tax affairs.

Right to grant a mandate:

Select this when you want to grant a person a right to grant and invalidate mandates for transactions in Suomi.fi e-Authorizations.
Note that the person with a right to grant a mandate must also grant a mandate for transactions to themselves, if they need to act on behalf of the assignor.
For example, a company authorizes its chief financial officer to grant mandates for transactions to its own staff or an accounting firm to manage the companies HR affairs.

Carrying out transactions with a mandate for transactions from a client

Mandate to represent:

Select this when you want to grant a person a right to act on behalf of a customer from whom the assignor has received a mandate for transactions.
For example, an accounting firm authorises an individual accountant to manage the customer’s tax affairs.

Representative's right to grant a mandate:

Select this when you want to grant a person a right to grant and invalidate mandates to represent and request mandates for transactions in Suomi.fi e-Authorizations.
Note that the person with a representative’s right to grant a mandate must also grant a mandate to represent to themselves if they need to act on behalf of the customer.
For example, a company authorizes its HR manager to grant firm’s payroll staff mandates to represent for the purpose of managing the customers' tax matters.

Step 2: Choice of parties

A company, association or other organisation acts as a assignor.

If the assignor has a Business ID, the name information is automatically retrieved from the Trade Register, the Business Information System or the Finnish Register of Associations.
If the assignor does not have a Business ID, the name information is retrieved from the mandate register. The information can only be found if at least one person has been granted the right to grant a mandate or the representative's right to grant a mandate by means of the mandate service provided by officials. A person with the right to grant a mandate may grant mandates for transactions and a person with the representative’s right to grant a mandate may grant mandates to represent.

When you grant a mandate to a person,

who has a Finnish personal identity code, you will need their last name, first name or preferred first name and personal identity code
who does not have a Finnish personal identity code, you will need their foreigner’s user identifier (UID). More information on the Finnish Authenticator Identification Service page

When you add the assignee’s information, the Suomi.fi e-Authorizations checks that the name and personal identity code match and that the assignee is alive.

When you grant a mandate to a person to a company or organisation,

which is registered in Finland, you will need the name or business ID of the company or organisation.
which is not registered in Finland, the assignee can be a company or organisation which has at least one mandate previously registered using the mandate service provided by officials. You will need the VAT ID of the EU country or the national business ID of the country with which the previous mandate is registered.

Step 3: Selecting mandate themes

Familiarise yourself with the mandate themes before granting any mandates.

When in Suomi.fi e-Authorizations, search for mandate themes

using search terms based on the name or description (such as Reporting earnings payment data, taxation or salary)
by the name or the web address of the e-service or organisation (such as Tax Administration, My Tax or vero.fi).

You can expand the search by using more than one search term when adding them one by one. The list shows all mandate themes that include any of the search terms.

Searching for mandate themes, organisations

You can select more than one mandate theme. To continue, you must select at least one mandate theme.

If the mandate theme you have selected uses a mandate specifier, you can limit the powers of the mandate for transactions or the right to grant a mandate, if necessary. You can also target the mandate to represent to apply only to certain customers. Specifiers are not compulsory, and you may also grant mandates without them.

You can use a limiting specifier to limit the powers of the mandate to represent or the right to grant a mandate to apply, for example, only to an individual property, department of an organisation or contract. You should only use a limiting specifier after you have received more detailed instructions on the service in which the mandate will be used.

When using a specifier to target a mandate to represent, the value that you need to give is the unique identifier of the agent company’s customer. This is the customer’s business ID or personal identity code. If you leave the space for the specifier targeting the powers of a mandate to represent blank, the assignee who has been granted the mandate to represent can without restrictions act on behalf of all the agent company’s customers in the matter concerned.

More information on the use of specifier

Step 4: Specifying the period of validity

A mandate must always have a start and end date. Please note that the dates are Finnish time.

The mandate may be valid for a maximum of 25 years from the day on which it was granted.

If the assignee’s identifier is the foreigner’s user identifier (UID), the mandate will be valid for no more than 3 years.

Step 5: Mandate validation

You will receive a notification if the validity period of the mandates to be granted overlaps with previously granted mandates or you cannot grant the mandate to the person you have selected. You can delete the overlapping mandates or postpone their start date. The mandates that you cannot grant to the person you have selected will be deleted automatically.

Check mandate details:

A company or organisation is the assignor.
The assignee is a person, company or organisation that can in accordance with the selected mandate type either act on behalf of a company or organisation or grant mandates on their behalf.
The mandate type and mandate themes you have selected and the period of validity of the mandate are correct.

If you wish to change the details before the mandate is validated, you can go back over these steps.

The mandate you have granted becomes valid from its start date once you have validated it.

Updated: 12/12/2023