Granting mandates as an organisation

You will need your personal identification tokens to identify yourself in Suomi.fi e-Authorizations. Authorising is therefore possible only if the person representing the organisation has

• a Finnish personal identity code and uses online banking codes, a mobile certificate or a certificate card.
• a valid foreigner’s identifier (UID) and the person uses the Finnish Authenticator application. In addition, they must have a valid right to create a mandate or a representative’s right to grant a mandate.

How to identify yourself in a service.

See the instructions for the Finnish Authenticator identification service.

A procuration is a personal right to represent a company. A procuration holder may not transfer procuration to another person. For this reason, procuration holders can only grant mandates if they have been given a mandate to grant a mandate in Suomi.fi e-Authorizations. Also, several procuration holders cannot grant mandates together in Suomi.fi e-Authorizations or with an application, and they always need a mandate granted to them.

Persons prohibited from running a business cannot grant mandates in Suomi.fi e-Authorizations. If the business prohibition is partial, mandate can be granted through the mandate service provided by officials. Follow the instructions to submit a mandate application. You must also attach to the application the court decision stating how extensively the business prohibition has been lifted. Go to authorisation with an application

If the Finnish organisation does not have a business ID or it is not yet registered, authorisation is not possible.

When you have logged into Suomi.fi e-Authorizations you must first select "Act on behalf of a company or organisation" as your role.

You will then see a list of companies, associations or other organisations whose mandates you are authorised to access. If you do not see your companies or organisations on the list, check the Acting on behalf of an organisation page to make sure that the prerequisites for acting on behalf of the company or organisation are met.

If you have been assigned a business ID for a trader, you can see it in the e-services under Acting on behalf of a company even if you have terminated the business. This is because the business ID of a trader is permanently linked to a person.

Once an organisation has ceased its activities, granting mandates is only possible by means of a mandate application.

Please note that

• an organisation that has ceased its activities can only grant mandates for transactions
• representation roles and previously granted mandates to represent cease to be effective
• a mandate application may be signed by the persons who were authorised to represent the organisation at the time of the cessation of activities
• mandates remain valid until the end of their period of validity, even if the company has ceased its activities.

E-services may restrict whether you can act on behalf of an organisation that has ceased its activities.

Even if the mandates are still valid, you may also be prevented from acting on behalf of an organisation if the organisation

• is bankrupt
• undergoing reorganisation
• in liquidation.