A short glossary of the terms most commonly used in Suomi.fi e-Authorizations.
Acting on behalf of other parties: A person acts on behalf of another person, a company or organisation. A representative of a company or organisation can also act on behalf of a company, organisation or person.
Authorisation register: A national data repository (service catalogue) for validated electronic mandates running in the background of Suomi.fi e-Authorizations.
E-service: An electronic service or service channel that uses Suomi.fi e-Authorizations to check whether a person has the right to act on behalf of another person, a company or an organisation.
To authorise: To grant a right to act on behalf of another party. Such authorisation results in the granting of a mandate. A mandate can also be given by approving a mandate request.
Mandate request: A person requesting a mandate asks a person, company or organisation (assignor) for the right to act on their behalf in the matters listed in the request. The assignor must validate the mandate for transactions before it becomes valid.
Mandate service provided by officials: A services that makes it possible to grant or invalidate mandates with the help of an official, if a company, an association or other organisation cannot use Suomi.fi e-Authorizations, themself.
Mandate: The right to act on behalf of another person, a company or organisation in a selected area. A mandate granted in Suomi.fi e-Authorizations is an electronic power of attorney that allows the holder to deal with certain matters.
- Assignor (principal): A natural person, a legal person, a company or organisation that grants another person, a company or organisation (assignee) a mandate to act on their behalf.
- Assignee (agent): A natural person, a legal person, a company, or organisation who has received a mandate to act on behalf of another person, company, or organisation (assignor).
- Mandate theme: A theme or matter that the assignee can handle on the behalf of the assignor. Mandate themes are selected when the mandate is granted or requested. They describe the powers that the assignee has been granted by the assignor.
- Validation: The assignor checks that the details of the mandate are correct and invalidates or rejects it accordingly. Assignees do not need to validate mandates separately because they approve them when they first use them with an e-service.
- Invalidation: The assignor or assignee may cancel, i.e. invalidate an existing and validated mandate in Suomi.fi e-Authorizations. After invalidation, the mandate is no longer in use.
Mandate type: A person can only grant mandates for transactions with which the assignee can carry out transactions on behalf of the assignor (e.g. you grant a family member or friend the right to submit a tax return on your behalf). A company or organisation can grant various types of mandates:
- Mandate for transactions: A person or an organisation with a mandate for transactions can carry out transactions on behalf of the assignor.
- Right to grant a mandate: A person with a right to grant a mandate can grant and invalidate mandates for transactions in Suomi.fi e-Authorizations.
- Mandate to represent: A person with a mandate to represent can act on behalf of a customer from whom the assignor has received a mandate for transactions.
- Representative's right to grant a mandate: A person with a representative's right to grant a mandate can grant and invalidate mandates to represent and request mandates for transactions in Suomi.fi e-Authorizations.
Specifier: The information needed for a granted mandate to be limited or targeted to apply, for example, just to a certain organisation, a department in an organisation or a certain element or subject. The specifier can be, for example, a customer ID, a property ID or an identifier for a certain department in an organisation. There are two types of specifiers:
- Specifiers that limit the powers of a mandate: With a limiting specifier, the assignor can limit the mandate to only apply to an individual property, department of an organisation, or contract. In addition to limiting the powers of mandates for transactions, a limiting specifier can also be used to limit the right to grant a mandate.
- Specifiers that target the powers of a mandate: Specifiers targeting the powers of a mandate are used by agent companies, such as accounting firms, when they allocate mandates to represent to their employees for individual customer relationships. The value that you need to give is the unique identifier of the agent company’s customer. This is the customer’s business ID or personal identity code.