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Employer Register

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The Employer Register is the Finnish Tax Administration’s register that contains information on employers who regularly pay wages. A company that acts as a regular employer must always register with the Employer Register. A company is a regular employer if one of the following conditions is met:

  • The company pays wages to at least two employees on a regular basis.
  • The company pays wages to at least six employees at the same time, even if their employment is temporary and intended for a short term.

Foreign company

If a foreign company has a permanent establishment for the purposes of Finnish income taxation and the company is a regular employer in accordance with the above criteria, the foreign company must register with the Employer Register.

If a foreign company has no permanent establishment in Finland for the purposes of income taxation, the company does not need to register with the Employer Register. A foreign company can always request entry into the register on a voluntary basis.

Do the following

The company can enter in the Employer Register either in connection with the start-up notification or at a later time.

If you submit a start-up notification electronically in the Business Information System (BIS), your company can also request entry into the Tax Administration’s registers at the same time. If you submit a start-up notification on paper, you can use the same form to register your company with the Tax Administration’s registers. A foreign company can submit a start-up notification only on a paper form.

If you do not register your company with the Employer Register at the time of establishment, you can do so later in MyTax as soon as the company has a Business ID.

Deleting data from the register

If the entire business operations are terminated, submit a termination notification in the BIS service. Use the same notification to withdraw from the Employer Register. If your business operations continue, but you no longer work as a regular employer, you can withdraw from the Employer Register in MyTax.

If a foreign company ceases to operate in Finland, submit a notification of termination. You can obtain a paper form from the BIS service. Use the same notification to withdraw from the Employer Register. If your business operations continue, but the prerequisites for employer registration are no longer met, you can withdraw from the Employer Register in MyTax.

To whom and on what terms

Employers paying wages occasionally do not need to register with the Employer Register. The company is considered to pay wages occasionally if one of the following conditions is met:

  • the company has only one permanent employee.
  • the company employs 1–5 people whose employment does not last the entire calendar year.

Companies must report the wages paid by submitting an earnings payment data report to the Incomes Register. The report must always be submitted even if the company is not in the Employer Register. The employer’s health insurance contributions must be reported in an employer’s separate report.

If a company is in the Employer Register, i.e. it is a regular employer, it must also report those months in which wages are not paid to the Incomes Register. The information of no wages is reported in an employer’s separate report.

If a company is not in the Employer Register, i.e. it is an occasional employer, it does not need to report to the Incomes Register unless it pays wages or other contributions.

Foreign company

If a foreign company has a permanent establishment in Finland for the purposes of income taxation, the company is treated as a Finnish payer and is subject to the above-mentioned obligations.

If a foreign company has no permanent establishment in Finland for the purposes of income taxation, the company does not need to register with the Employer Register. However, a company must submit an earnings payment data report to the Incomes Register in the following situations:

1 The company pays wages to an employee who works in Finland and meets one of these conditions:

  • is insured in Finland
  • resides in Finland for more than six months
  • is a temporary agency worker with limited tax liability, whose wages can be taxed by Finland on the basis of a tax agreement between the employee’s country of residence and Finland.

2 The company pays wages to an employee who works abroad but is insured in Finland.

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Basic information

The service is provided byFinnish Tax Administration
Responsible for the serviceFinnish Tax Administration
Area Whole Finland
Available languagesFinnish, Swedish, English
Text edited by: Finnish Tax Administration
Updated: 11/11/2020