Suomi.fi e-Authorizations Mandate service provided by officials
- Public service
In Suomi.fi e-Authorizations, private persons, companies, and organisations can grant mandates to persons, companies, or organisations to act on their behalf, as well as invalidate mandates. When an assignee wants to act on behalf of an assignor in a service that uses Suomi.fi e-Authorizations, their eligibility to do so will be checked from the authorisation register.
If the assignor is unable to use Suomi.fi e-Authorizations, the mandate can be granted or invalidated by means of the Mandate service provided by officials. In this case, the mandate is registered in the authorisation register or deleted from use on the basis of the application.
Companies and organisations may grant:
- a right to grant a mandate, in which case the person granted the mandate can manage the mandates that the company or organisation grants to others in Suomi.fi e-Authorizations.
- a representative’s right to grant a mandate, in which case the person granted the mandate can manage the mandates granted to the company or organisation in Suomi.fi e-Authorizations
- a mandate for transactions, if the use of Suomi.fi e-Authorizations is not possible due, for example, to a lack of skill or the representatives not having means of identification for electronic services.
An individual can only grant a mandate for transactions via the Mandate service provided by officials.
An application for invalidating a granted mandate can be submitted if the assignor is unable or does not know how to use Suomi.fi e-Authorizations. An individual can also approve any mandate requests they have received when they visit a service location.
Do the following
Application for the registration of a mandate or deleting a mandate
1. Go to Authorisation with an application web page.
2. If necessary, find out how to apply, meaning what information and documents your will need to submit an application and how you can submit or deliver the application for processing.
3. Fill in the required information on the application.
4. Submit the signed application and its attachments for processing.
5. The application will be processed by an official who works for the Mandate service provided by officials at the Tax Administration.
6. You will be notified when the mandate has been registered or invalidated from the register. If the application is incomplete and the requested additional information is not provided by the given deadline, the mandate cannot be registered or deleted, and the application will be rejected.
If you cannot fill in the application via the Authorisation with an application web page, you can submit the application with the help of an official at a service location. However, please note that you will likely not be able to handle the complete matter in one visit. The application can only be accepted for processing once you have provided all the necessary information and submitted the necessary documents as attachments to the application.
Approval of mandate request
Parties who can approve a mandate request by visiting a service location include
- an individual, who have received notification of a mandate granted to them
- a person who has the right to represent a company alone can approve a mandate for the company. If the company does not have any persons entitled to represent the company alone, all persons who can represent in accordance with the rules of representation must accept the mandate request for their part. Note, however, that a person who has the right to grant mandates can accept mandate requests in Suomi.fi e-Authorizations.
Where necessary, Public Service Info and the Digital and Population Data Services Agency’s customer service for organisational customers can provide guidance on the completion and submission of an application.
To whom and on what terms
Applications may be used to grant mandates to:
- Organisations that do not have representatives recorded in a register (e.g. municipalities, government agencies, educational institutions, foundations, parishes, partnerships, and estates of deceased persons which have a business ID)
- Associations for which no persons entitled to represent the association alone have been entered in a register
- Foreign companies that have not been registered in Finland or those whose representatives’ Finnish personal identity code has not been recorded in the Trade Register
- Finnish companies for which no persons entitled to represent the company or board members have been entered in the Trade Register (e.g. general partnerships and limited partnerships)
- Private entrepreneurs who do not have personal means of identification for electronic services or who are unable to or do not know how to use electronic services
Parties who are still unable to authorise via the Mandate service provided by officials include
- persons under guardianship and their guardians
- an estate of deceased person with no business ID.
The service is free of charge.