Suomi.fi e-Authorizations Mandate service provided by officials
- Public service
The mandate can be granted or invalidated by means of the Mandate service provided by officials with an application, if a company, an association, or other organisation is unable to authorise independently in Suomi.fi e-Authorizations. In this case, the mandate is registered in the authorisation register or invalidated on the basis of the application.
The mandate service provided by officials enables granting
- a right to grant a mandate, in which case the person granted the mandate can manage the mandates that the company or organisation grants to others in Suomi.fi e-Authorizations
- a representative’s right to grant a mandate, in which case the person granted the mandate can manage the mandates granted to the company or organisation in Suomi.fi e-Authorizations
- a mandate for transactions, if the use of Suomi.fi e-Authorizations is not possible due to, for example, a lack of skill or the representatives not having means of identification for electronic services.
The mandate can be invalidated using the Mandate service provided by officials, if the company or organisation is unable or does not know how to invalidate independently a granted mandate. A received mandate request can also be approved by visiting a service location.
Do the following
Application for the registration or invalidation of a mandate
- Go to Authorisation with an application web page.
- Read the instruction for your application, meaning what information and documents your will need to submit an application and how you can submit or deliver the application for processing.
- After you have read the instructions, you can complete the application on the same page.
- Submit the application in accordance with the instructions you received.
- You will be notified when the mandate has been registered or invalidated from the register. If the application is incomplete and the requested additional information is not provided by the given deadline, the mandate cannot be registered or deleted, and the application will be rejected.
If you cannot fill in the application via the Authorisation with an application web page, you can submit the application with the help of an official at a service location. However, please note that you will likely not be able to handle the complete matter in one visit. The application can only be accepted for processing once you have provided all the necessary information and submitted the necessary documents as attachments to the application.
Approval of mandate request
A person who has the right to represent the assignor alone can approve for the company a mandate request by visiting a Digital and Population Data Services Agency’s service location. If a company, an association or other organisation does not have any persons entitled to represent alone, all persons who can represent in accordance with the rules of representation must accept the mandate request for their part. Note, however, that a person who has the right to grant mandates can accept mandate requests in Suomi.fi e-Authorizations.
Where necessary, Population Data Services Agency’s Customer service for organisations can provide guidance on the completion and submission of an application.
To whom and on what terms
The parties that need the mandate service provided by officials, i.e., authorisation with an application, include:
- Public administration (e.g., a municipal or central government organisation, an educational institution, the Evangelical Lutheran Church, the Orthodox Church)
- A Finnish association whose signature rule states that the association is represented by two or more persons together
- A forest, agricultural or estate partnership whose shareholders include another organisation (e.g. an estate of a deceased person) or whose shareholders do not have an identification token (e.g. online banking codes) or a Finnish personal identity code
- A foreign company in which the persons with signatory rights entered in the Trade Register do not have a Finnish personal identity code or which does not have a business ID
- Business entrepreneurs, self-employed persons, and agricultural or forestry traders who cannot use electronic services
- Other organisation or business partnership for which no representatives have been entered into the Trade Register (e.g., a foundation, religious community, investment fund, unemployment fund, insurance fund, personnel fund, jointly owned forest, road maintenance association, cooperative, shipping company, other consortia carrying out business operations or estate of a deceased person, which have a business ID)
- A Finnish company, association or other organisation if the persons entitled to represent it or partners do not have a Finnish personal identity code or identification token (e.g. online banking codes) or if the one with the right to represent is another organisation
- A Finnish company which is bankrupt or in liquidation or which has ceased to operate
- A guardian who has previously used the Katso ID to manage the matters of the person under their guardianship
The service is free of charge.