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Exemption from preparing a shift schedule

  • Permit or other obligation
  • Nationwide
  • Public service

A shift schedule must be prepared for each workplace, showing the start and end dates of the employees’ regular working hours and the daily rest periods required by the Working Hours Act. If it would be extremely difficult to prepare a shift schedule due to the exceptional irregularity of the work, the Occupational Safety and Health Division of the Regional State Administrative Agency for Southwes ...

Do the following

Apply for an exemption from preparing a shift schedule from the Occupational Safety and Health Division of the Regional State Administrative Agency for Southwest Finland by submitting a written application.

You can apply for an exceptional permit using the application form Exemption from the obligation

to prepare a shift schedule. Attach the employee representative’s statement to the application. Submit the application and its appendices to the Occupational Safety and Health Division of the Regional State Administrative Agency for Southwest Finland.

To whom and on what terms

An exemption from preparing the shift schedule can only be granted if the preparation would be very difficult due to the irregularity of the work.

The employer must provide the employee representative (shop steward or elected representative or, in the absence of these, occupational safety and health representative) with an opportunity to be heard on the application for a permit. If there is no such representative at the organisation, the opportunity to be heard must be reserved to all employees that the permit application concerns.


Deadline

Submit the permit application to the Occupational Safety and Health Division of the Regional State Administrative Agency for Southwest Finland before the applied period of validity starts.

Processing time

The processing time is 30 days after the Occupational Safety and Health Division of the Regional State Administrative Agency for Southwest Finland has received all documents required for the permit application.

Period of validity

The period of validity is specified in the permit decision. The permit application must specify the period for which the permit is applied. If the conditions have not changed substantially since the permit was granted, the employer and the shop steward or other employee representative referred to in the Working Hours Act can agree on the continuation of the exemption. If no agreement is reached, the employer can apply for an extension of the permit from the AVI for Southwest Finland.

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Regional State Administrative Agency

Responsible for the service

Regional State Administrative Agency
Text edited by: Regional State Administrative Agency
Updated: 23/3/2022