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Responsible for the service Regional State Administrative Agency

Electing an operations inspector for a corporation

  • Permit or other obligation
  • Nationwide except the Åland Islands
  • Public service
  • Housing company

The housing company’s general meeting shall elect an operations inspector for the company if the company does not have an auditor and the articles of association do not dictate otherwise. However, an operations inspector shall always be elected if the company does not have an auditor and the shareholders demand election in an ordinary or an extraordinary general meeting.

  • Co-operative

A co-operative shall have an operations inspector who has been elected by the co-operative meeting if the co-operative does not have an auditor, and its rules do not dictate otherwise.

If the co-operative has an auditor, the co-operative meeting may decide to elect an operations inspector who receives more than half of the votes. If several operations inspectors must be elected, the rules may dictate that one or some of them, but not all, are elected in another order.

  • Association

An association shall have an operations inspector if the association does not have an auditor. If a single operations inspector is elected, a deputy operations inspector shall also be elected.

  • Right-of-occupancy association

A right-of-occupancy association shall have an operations inspector elected by the association meeting if the association does not have an auditor, and its rules do not dictate otherwise.

However, an operations inspector shall be elected if the right-of-occupancy association does not have an auditor, and at least one tenth of all of the association’s members or one third of the attending members at the meeting demand election at the association’s general meeting or at a meeting which, in accordance with the meeting invitation, discusses the matter. If the association has an auditor, the association’s meeting may choose to elect an operations inspector pursuant to what is specified in Section 24 of the Act on Right-of-Occupancy Associations (1994/1072).

If the right-of-occupancy association has an auditor, the association’s meeting may choose to elect an operations inspector pursuant to what is specified in Section 24 of the Act on Right-of-Occupancy Associations.

If an operations inspector has not been elected in compliance with the law, the articles of association or the rules, the Regional State Administrative Agency (AVI) may appoint an operations inspector. The appointment may be executed without legal effect.

Do the following

Deliver the free-form application to the AVI which manages the area in which the association’s domicile is located. Attach the following documents to the application:

  • the association’s register extract which is not older than three months
  • a copy of the valid articles of association or the effective rules,
  • a description of the applicant’s shareholding or membership of the association (e.g. a share or member register)
  • the name and address of the association’s chairperson, unless they are stated in the register extract
  • a copy of the minutes of the meeting in which the election of an operations inspector was demanded
  • a copy of the meeting invitation if the election of an operations inspector was demanded at an extraordinary general meeting
  • name of the proposed operations inspector and the proposed operations inspector’s written consent to accept the assignment
  • a description of the proposed operations inspector’s independence and eligibility for the assignment
  • the applicant’s contact details
  • the proxy of a representative, if any.

To whom and on what terms

  • Housing co-operative

An operations inspector shall always be elected if the housing co-operative does not have an auditor, and the shareholders who hold at least on tenth of all shares or one third of the shares represented at the meeting demand election at a general or an extraordinary general meeting. If the matter is discussed at an extraordinary general meeting, it shall be mentioned in the meeting invitation.

  • Co-operative

If the co-operative does not have an auditor, a prerequisite for the appointment of an operations inspector is that at least one fourth of all votes cast by the co-operative’s members or one third of the votes of members represented at the meeting demand that an operations inspector is appointed at a general meeting of the co-operative or a meeting which, according to the meeting invitation, discusses the matter.

  • Association

An operations inspector has not been elected in compliance with the Associations Act 1989/503 or the association’s rules.

  • Right-of-occupancy association

An operations inspector shall be elected for the right-of-occupancy association if the association does not have an auditor, and at least one tenth of all of the association’s members or one third of the attending members at the meeting demand election at the association’s general meeting or at a meeting which, in accordance with the meeting invitation, discusses the matter.

The application concerning the appointment of an operations inspector shall be delivered within one month of the association’s meeting.

A fee is charged for the service.

Fees are determined by the Government Decree on the Regional State Administrative Agencies’ Fees in 2019 and 2020 (1244/2018).


Deadline

Within one month from discussing the appointment of an operations inspector at the general meeting.

Processing time

1 - 3 months

Basic information

The service is provided byRegional State Administrative Agency
Responsible for the serviceRegional State Administrative Agency
Area Whole Finland (except Åland)
Available languagesFinnish, Swedish
Text edited by: Regional State Administrative Agency
Updated: 9/9/2020