Convening a meeting of an organisation
- Permit or other obligation
- Nationwide except the Åland Islands
- Public service
The Regional State Administrative Agency (AVI) can entitle a meeting of an organisation to be convened if the rules regarding the convening are neglected.
General meeting of a limited liability company and a housing company
In a limited liability company or a housing company, the Agency shall entitle the applicant to convene a meeting at the company’s expense when, contrary to the law, the articles of association or the decision of a general meeting, no meeting has been convened. This applies also if the provisions or stipulations regarding the convening of a meeting have been substantially breached. The application can be submitted by a member of the board of directors or the management board, chief executive officer, property manager, operations inspector, auditor or shareholder.
The meeting of purchasers of shares in accordance with the Housing Transaction Act
On application submitted by a member of the board of directors, an accountant, a shareholder or a purchaser of shares of the company, the Agency shall entitle the applicant to convene a meeting of purchasers of shares at the company’s expense if the board of directors has not convened a meeting without delay after the transfer agreements have been made for at least one quarter of the apartments.
Meeting of a cooperative
On application submitted by a member of the board of directors or the management board, a chief executive officer, an accountant or member of the cooperative, the Agency shall entitle the applicant to convene a meeting at the cooperative’s expense when, contrary to the Co-operatives Act, the articles of association of the cooperative or the decision of a meeting of the cooperative, it has not been convened.
Meeting of a right-of-occupancy association
On application submitted by a member of the board of directors, a housing manager, an accountant, a performance auditor or a member of the right-of-occupancy association, the Agency shall entitle the applicant to convene a meeting at the association’s expense if a meeting that should be convened under the Residential Associations Act, the articles of association of the association or the decision of a meeting of the association has not been convened in the prescribed order.
Meeting of an association
The Agency must entitle a member of an association calling for a meeting to convene a meeting at the association’s expense or oblige the board of directors of the association to convene a meeting under penalty of a fine.
Do the following
You can apply for an entitlement to convene a meeting of an organisation and to oblige the board of directors of an association to convene a meeting by submitting a written application in free form.
The following documents must be attached to the application:
- a copy of the extract from the register (not older than 3 months)
- a copy of the valid articles of association or rules of the organisation
- description of the applicant’s right to submit the application (for example a share register or list of members)
- the name and address information of the chairperson of the board of the organisation if such information cannot be found in the extract from the register
- a copy of a demand to convene a meeting delivered to the board of directors (a meeting demanded by a minority of the shareholders or members on the basis of Section 4 of Chapter 5 of the Companies Act, Section 4(2) of Chapter 4 of the Housing Companies Act, Section 17 of the Right-of-Occupancy Associations Act and Section 20(2) of the Associations Act)
- description of the transfer of the apartments (meeting of purchasers of shares in accordance with Section 20 of the Housing Transactions Act)
- applicant’s contact information
- proxy of a representative, if any.
To whom and on what terms
The application and a demonstration showing that a meeting has not been convened although it should had been convened under the law or other provision.
A fee is charged for the service.
Fees are determined by the Government’s act on the Regional State Administrative Agency’s fees in 2019 and 2020.
Approximately 3 months.