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Responsible for the service Regional State Administrative Agency

Applying for an order to hold a special audit

  • Permit or other obligation
  • Nationwide except the Åland Islands
  • Public service

A shareholder or a member of a cooperative or a right-of-occupancy association may apply for an order to hold a special audit of the administration and accounts of the corporation.

The special audit may concern a given past period or given measures or circumstances related to the administration and accounts of the corporation. Special audits are not the primary means by which the right to information of a shareholder or member of a corporate body is exercised.

The Regional State Administrative Agency (AVI) will order a special audit if it considers there to be compelling reasons to do so. Such reasons generally include suspicions regarding the misuse of the corporation's funds or financial gain enjoyed by the corporation’s management or some of its shareholders or members at the expense of other shareholders or members. Suspected misuse must be of such kind that a special audit could provide additional clarification in case of a potential claim for damages, for example.

Special auditors must possess financial and legal expertise and experience to a degree deemed necessary in light of the nature and scope of the task in question.

Do the following

A written, free-form application must be submitted to the AVI within one month of the meeting. The application must provide an account of the circumstances on the basis of which the special audit is requested.

Attach the following documents to the application:

  • a copy of the extract from the trade register or register of associations (not older than three months) of the company, cooperative or right-of-occupancy association
  • a copy of the valid articles of association or the corporation's rules
  • an account of the applicant's status as a shareholder or a member of the cooperative or right-of-occupancy association (e.g., a share register or list of members)
  • a copy of the minutes of the meeting at which the proposal to hold a special meeting was addressed
  • if the audit was proposed at an extraordinary corporate meeting, a copy of the notice of the meeting
  • a proposal for the special auditor and the auditor's written, signed consent for the assignment (If an audit firm is proposed for the special auditor, the corporation must appoint the auditor with primary responsibility.)
  • name and contact details of the chair of the corporation's board if they do not appear in the registration document
  • the applicant's contact details
  • the power of attorney of a possible representative.

Submit the application to the registry of the AVI in whose area the corporation is located.

To whom and on what terms

As a prerequisite for filing the application, a proposal for a special audit must have been made either at an ordinary or extraordinary meeting of the corporation and supported by:

  • in a limited liability company or limited liability housing company, shareholders holding at least one tenth of all shares or at least one third of the shares represented at the meeting
  • in a cooperative, members with at least one fourth of the votes of the total members of the cooperative or one third of the votes of the members of the cooperative represented at the meeting or
  • in a right-of-occupancy association, at least one tenth of all members or one third of the members present at the meeting.

If the proposal is made at an extraordinary corporate meeting, the notice of the meeting must state that it will address a proposal to hold a special audit.

Approval of the application is subject to the condition that holding the special audit is based on compelling reasons.

A fee is charged for the service.

The fees are determined by the Government Decree on the Regional State Administrative Agencies’ Fees in 2019 and 2020.


Deadline

The application must be submitted within one month of the meeting during which the matter was discussed.

Processing time

Approximately three months.

Background information

Act on Right-of-Occupancy Associations

Limited Liability Housing Companies Act

Basic information

The service is provided byRegional State Administrative Agency
Responsible for the serviceRegional State Administrative Agency
Area Whole Finland (except Åland)
Available languagesFinnish, Swedish
Text edited by: Regional State Administrative Agency
Updated: 9/9/2020