Acting on behalf of a company
Many authorities and other organisations use Suomi-fi e-Authorizations, if it is possible to act on behalf of another party with their services. The e-service checks such details as whether a person with the right to represent a company can act on behalf of that company or whether a relevant e-authorisation has been granted in Suomi-fi e-Authorizations.
Note that organisations themselves decide who can act on behalf of the company in their own services.
You can act on behalf of a company if the service allows you to act on behalf of a company and you have the right based on register data or you have been granted a mandate to act on behalf of the company. These details can be checked in the general registers and the authorisation register.
You can act on behalf of a company, for example, if,
- according to the Trade Register or the Business Information System (BIS), you have the right to represent a company or organisation
- you have been granted a mandate in Suomi.fi e-Authorizations to act in the matters in question for a company, enterprise or other organisation
- you have been granted a role in an e-service in the Katso services and the e-service in question uses the Katso role validation in Suomi.fi e-Authorizations.
The following may act on behalf of a company if the e-service in question entitles them to, given their role:
- Building Manager
- Full-time Building Manager
- Managing Director
- Substitute Managing Director
- Deputy Managing Director
- General Partner
- Member of the Board of Directors in a limited liability company or a housing company
- Chair of the Board of Directors in a limited liability company or a housing company
There are cases when you do not have the right to act on behalf of a company or the matter cannot be reliably checked in the general register. Due to privacy laws, you will not be given the specific reason why you have been blocked from acting on behalf of a company in the e-service or the matter in question. You will only receive a message stating whether acting on behalf of a company is possible or not.
You cannot act on behalf of a company if
- according to the Trade Register or the Business Information System (BIS), you have no right to represent the company or organisation on behalf of which you are acting.
- the e-service in question does not specify any of the roles mentioned above as being entitled to act.
- your status data in the Trade Register is other than normal; for example, you are prohibited from running a business or the data shows that the company is, for example, bankrupt, undergoing restructuring or has gone into liquidation.
- if the person authorised to sign for a company or organisation has not granted you a proper or adequate mandate in Suomi.fi e-Authorizations, or in the Katso service, in case the e-service uses Katso role validation in Suomi.fi e-Authorizations.
- you are listed in the Trade Register as someone with the right to represent the company but with no personal identity code. Since 1 January 1994 personal identity codes have been notified to and entered in the Trade Register.
- the company's rules concerning signatures do not allow for sole agency.
- your Katso ID has been locked and you are trying to act on behalf of a company or organisation in an e-service that uses Katso role validation in Suomi.fi e-Authorizations. You must log into Katso and check that the Katso ID has not been locked because it has not been used for the past 15 months, and your Katso ID has been given a Katso role in the Business ID.
It is still not possible to use Suomi.fi e-Authorizations to represent some organisations. In such cases, e-services mostly use the Suomi.fi e-Authorizations Katso role validation facility.
You cannot authorise any party on behalf of a company in Suomi.fi e-Authorizations, if
- you represent an organisation for which there is no Business ID and/or person with right to represent the company listed in the Trade Register or BIS. Such organisations include, for example, municipalities, parishes, educational institutions, associations, foundations, partnerships, the estates of deceased persons and public authorities.
- a Finnish company whose representative (managing director, deputy managing director, or the person with the sole right to represent the company) does not have a Finnish personal identity code.
- a foreign company with no entry in the Trade Register.
- a foreign company whose representative (managing director, deputy managing director, or the person with the sole right to represent the company or a person authorised to represent it) does not have a Finnish personal identity code.
The right to represent your company only entitles you to attend to the company’s business. If another company grants your company a mandate to act on its behalf, your company’s mandate to represent must be granted to all persons (including yourself) who need to act on behalf of this company . With a mandate to represent, you are therefore granting individuals the right to represent your company and as well as the right to act on behalf of your company using the mandates that have been granted to it.
You can also grant your employee a representative’s right to grant a mandate, permitting them to grant other employees mandates to represent and request mandates from other companies or persons.