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Collecting information about employees

An employer may only record and process your personal data when this is directly relevant to your employment, and must respect this principle even if you agree otherwise.

Can my employer gather information on me without my consent?

Your employer must rely on you in person as the primary source of information about you, and may only record personal information obtained from other sources with your consent.

Your employer is entitled to process information concerning your health if this is necessary for paying your wages during illness, for determining the reason for your absence from work, or for demonstrating your working capacity when you have requested this. Details of your state of health must be obtained from you in person, and not from elsewhere without your written consent.

How must my health information be handled?

Details of an employee’s state of health must be kept separate from other information collected by the employer, and may only be processed by persons specifically designated by the employer who need the information in order to perform their duties.

Text edited by: Central Organisation of Finnish Trade Unions – SAK, Confederation of Finnish Industries – EK, Confederation of Unions for Professional and Managerial Staff in Finland – Akava, Finnish Confederation of Salaried Employees – STTK, KT Local Government Employers, Labour Market Organisation of the Church – KiT, Office for the Government as Employer – VTML
Updated: 11/12/2018